Privacy Statement

Identity of the Data Controller

Synergy Publication is a non-profit publishing house dedicated to the dissemination of high-quality scholarly journals and books, prioritizing academic merit, ethical publishing, and open access.

The Journal of Transformative Pedagogies and Learner Engagement (JTPLE) is published and technically managed by Synergy Publication.

Synergy Publication acts as the Data Controller for all personal data processed through the JTPLE journal platform, which operates on Open Journal Systems (OJS).

Protection of Personal Data and Legal Basis

Synergy Publication processes personal data in compliance with applicable data protection regulations, including the General Data Protection Regulation (GDPR) (EU) 2016/679, where applicable, and relevant national and international data protection laws.

Personal data is processed solely for the purposes described in this statement and is not shared with third parties except where explicitly stated or required by law.

The legal bases for processing include:

  • Consent of the data subject

  • Performance of a contract (editorial and publishing services)

  • Legitimate interests related to scholarly publishing

How We Collect Personal Data

Personal data is collected directly from users when they:

  • Register an account on the journal platform

  • Submit a manuscript or other contribution

  • Register as a reader to receive notifications

  • Serve as reviewers, editors, or editorial board members

Categories of Data Collected

Mandatory data

  • Name and surname

  • Affiliation and country

  • Email address

Optional data

  • Telephone number

  • Postal address

  • Biographical summary

  • ORCID iD

  • Profile image

Purposes of Data Processing

Personal data is processed strictly in relation to the role(s) undertaken within the journal and for the following purposes:

  • Identification and communication throughout the editorial and publication process

  • Submission management, peer review, editing, and publication

  • Optional notifications regarding new issues, calls for papers, or journal updates

Role-Based Data Use

  • Readers: Data is used for identification and optional content notifications.

  • Authors: Data is used for editorial communication and publication. Upon publication, the author’s name, affiliation, ORCID iD, and biographical summary are publicly displayed and indexed as part of the scholarly record.

  • Reviewers: In the double-blind peer review process, reviewers do not have access to authors’ personal data. Reviewer data is visible only to editors for selection and communication.

  • Editors: Name, affiliation, and country are publicly displayed on the Editorial Team page for transparency.

  • Administrators: Authorized technical staff of Synergy Publication may access system data solely for platform maintenance and support, not for editorial decision-making.

Data Retention

  • Personal data is retained for as long as the user account remains active or as necessary to fulfill editorial and publishing purposes.

  • Data associated with published articles forms part of the permanent scholarly record and is retained indefinitely.

  • Requests for deletion of non-published personal data may be made at any time, subject to legal and operational obligations.

Recipients of Personal Data

Personal data may be accessed by:

  • Journal editors and authorized administrators

  • The public, in the case of published content (e.g., author information on articles, editor details)

  • The Public Knowledge Project (PKP), in anonymized and aggregated form, for platform improvement

No personal data is sold, rented, or shared for marketing or commercial purposes.

Rights of Data Subjects

In accordance with applicable data protection laws, including GDPR where relevant, users have the right to:

  • Access and obtain a copy of their personal data

  • Request correction of inaccurate or incomplete data

  • Request erasure of personal data, where legally permissible

  • Restrict or object to processing in certain circumstances

  • Request data portability

Requests may be submitted via the journal platform or by contacting the Data Controller.

Minors

Registration and processing of personal data for individuals under the age of 16 require explicit consent from a parent or legal guardian.

Cookies

The JTPLE platform uses cookies to ensure functionality and improve user experience.

  • Essential cookies: Required for authentication and platform operation

  • Analytical cookies: Used for anonymized usage statistics

  • Social cookies: Enable content sharing via third-party services

Users may manage cookie preferences through their browser settings.

Contact Information

For questions, concerns, or requests related to personal data, please contact:

Synergy Publication
Email: publisher@spublication.in