Privacy Statement

Identity of the Data Controller

Synergy Publication is a non-profit publishing house dedicated to the dissemination of high-quality scholarly journals and books, prioritizing academic excellence, ethical publishing practices, transparency, and open access to scholarly knowledge.

The Journal of Advancing Global Order, Regions, and Antiquity (J-AGORA) is published and technically managed by Synergy Publication.

Synergy Publication acts as the Data Controller for all personal data processed through the Journal of Advancing Global Order, Regions, and Antiquity journal platform, which operates on Open Journal Systems (OJS).

Protection of Personal Data and Legal Basis

Synergy Publication processes personal data in accordance with applicable data protection regulations, including the General Data Protection Regulation (GDPR) (EU) 2016/679, where applicable, and other relevant national and international data protection laws.

Personal data is processed only for the purposes described in this Privacy Policy and is not shared with third parties except where explicitly stated, necessary for journal operations, or required by applicable law.

The legal bases for processing personal data include:

  • Consent of the data subject
  • Performance of contractual and publishing-related services
  • Legitimate interests related to scholarly communication, academic publishing, and maintaining the integrity of the scholarly record

How We Collect Personal Data

Personal data is collected directly from users when they:

  • Register an account on the journal platform
  • Submit manuscripts or other scholarly contributions
  • Register as readers to receive journal notifications
  • Participate as reviewers, editors, or members of the editorial board
  • Communicate with the journal office regarding submissions, publications, or editorial activities

Categories of Data Collected

Mandatory Data

The journal may collect the following essential information:

  • Name and surname
  • Institutional affiliation and country
  • Email address
  • User role within the journal system

Optional Data

Users may provide additional information, including:

  • Telephone number
  • Postal address
  • Biography or professional profile
  • ORCID iD
  • Profile image
  • Research interests and academic information

Purposes of Data Processing

Personal data is processed only in connection with journal-related activities and may be used for the following purposes:

  • Identification and communication throughout the editorial and publishing process
  • Manuscript submission, peer review, editorial management, and publication
  • Maintaining accurate scholarly records
  • Managing reviewer and editorial activities
  • Sending optional notifications regarding new issues, calls for papers, announcements, and journal updates

Role-Based Data Use

Readers

Reader information is used for account management, identification, and optional notifications regarding journal content and updates.

Authors

Author information is used for manuscript processing, editorial communication, and publication activities. Upon publication, certain information such as the author's name, affiliation, ORCID iD, and biographical details may be displayed publicly as part of the scholarly record.

Reviewers

JAGORA follows a double-blind peer review process. Reviewers do not have access to authors’ personal information during the review process. Reviewer information is accessible only to authorized editors and administrators for reviewer selection, communication, and management.

Editors and Editorial Board Members

Names, affiliations, countries, and professional profiles of editors and editorial board members may be publicly displayed on the journal website to ensure transparency and accountability.

Administrators

Authorized technical staff of Synergy Publication may access system data only for platform maintenance, security, and technical support purposes. Administrators do not participate in editorial decision-making.

Data Retention

  • Personal data is retained for as long as user accounts remain active or as necessary to fulfill editorial, publishing, and administrative purposes.
  • Information associated with published articles becomes part of the permanent scholarly record and may be retained indefinitely.
  • Users may request deletion of non-published personal information, subject to legal, ethical, and operational requirements.

Recipients of Personal Data

Personal data may be accessed by:

  • Journal editors and authorized administrative staff
  • Reviewers where required for peer review management
  • The public in cases where information forms part of published scholarly content, such as author details and editorial information
  • The Public Knowledge Project (PKP) in anonymized and aggregated form for improving OJS platform services

Synergy Publication does not sell, rent, or share personal data for commercial marketing purposes.

Rights of Data Subjects

In accordance with applicable data protection laws, including GDPR where relevant, users have the right to:

  • Access their personal data and request a copy
  • Request correction of inaccurate or incomplete information
  • Request deletion of personal data where legally permissible
  • Restrict or object to certain processing activities
  • Request data portability where applicable

Requests relating to personal data may be submitted through the journal platform or by contacting the Data Controller.

Minors

Individuals under the age of 16 may only provide personal data with the explicit consent of a parent or legal guardian, where required by applicable laws.

Cookies

The Journal of Advancing Global Order, Regions, and Antiquity (JAGORA) platform uses cookies to support website functionality, improve user experience, and analyze platform usage.

Types of cookies may include:

  • Essential cookies: Required for authentication, account management, and proper operation of the journal platform.
  • Analytical cookies: Used to collect anonymized information about website usage and performance.
  • Social cookies: Used to enable content sharing through third-party services where available.

Users may manage or disable cookies through their browser settings. Disabling certain cookies may affect website functionality.

Contact Information

For questions, concerns, or requests regarding personal data protection, please contact:

Synergy Publication
Email: publisher@spublication.in