Digital Archiving Policy

Advances in Educational Studies and Inclusive Practices (AESIP) is dedicated to the long-term preservation, accessibility, and integrity of all published scholarly content. We follow a robust digital preservation strategy to ensure that our academic content remains accessible to researchers and the global scholarly community for future generations.

1. Digital Preservation Strategy

Advances in Educational Studies and Inclusive Practices (AESIP) employs a multi-tiered digital preservation approach that includes secure hosting, redundant backups, and integration with international preservation networks to ensure long-term accessibility.

  • Primary and Backup Servers: All journal content is hosted on a secure primary server and mirrored to a backup server. In the event of a system failure, the journal can typically be restored and operational within 48 hours.

  • Cloud and External Backups: Regularly updated backups of journal content are maintained using secure cloud storage solutions to provide an additional layer of redundancy and data protection.

  • Open Journal Systems (OJS) Platform: Advances in Educational Studies and Inclusive Practices (AESIP) operates on the Open Journal Systems (OJS), which supports structured metadata, archiving workflows, and long-term digital preservation compatibility.

2. PKP Preservation Network (PKP PN)

As an OJS-based journal, Advances in Educational Studies and Inclusive Practices (AESIP) is integrated with the PKP Preservation Network (PKP PN). This network ensures:

  • Published articles are securely archived in distributed preservation nodes.
  • Automatic preservation of journal content without manual intervention.
  • Long-term access even in cases of technical failure or data loss.

PKP PN is widely recognized as a reliable preservation infrastructure within the global scholarly publishing ecosystem.

3. Manuscript and Data Preservation

We maintain structured policies for handling submitted and published content:

  • Published Articles: Final published versions are permanently archived on the journal platform and through preservation networks such as PKP PN.

  • Unpublished / Rejected Manuscripts: Submissions not accepted for publication are stored securely for editorial record-keeping. Authors may request removal of their unpublished submissions in accordance with journal policy.

  • Data Security: All manuscripts and associated files are protected through controlled access, secure storage systems, and routine integrity checks.

4. Website Archiving and Disaster Recovery

To ensure continuous availability of the journal platform and published content:

  • The journal website is hosted on a primary secure server with regular mirrored backups maintained on a secondary system.

  • Routine backups are performed to ensure rapid recovery in the event of technical failure.

  • Additional backup copies of essential journal data are maintained through secure cloud storage systems.

5. Indexing and Third-Party Archival Support

Advances in Educational Studies and Inclusive Practices (AESIP) enhances discoverability and long-term preservation through indexing and scholarly visibility platforms. The journal aims to ensure maximum accessibility and citation continuity through integration with:

  • Google Scholar
  • Crossref (for DOI assignment and persistent linking)
  • ResearchGate
  • J-Gate
  • Scilit
  • Semantic Scholar
  • WorldCat

These platforms contribute to long-term metadata preservation, discoverability, and global access to published research.